{"id":276,"date":"2025-10-15T07:16:45","date_gmt":"2025-10-15T07:16:45","guid":{"rendered":"https:\/\/desinri.com\/blog\/?p=276"},"modified":"2026-05-05T08:06:01","modified_gmt":"2026-05-05T08:06:01","slug":"japan-residence-card-re-issue-step-by-step-guide","status":"publish","type":"post","link":"https:\/\/desinri.com\/blog\/japan-residence-card-re-issue-step-by-step-guide\/","title":{"rendered":"Japan Residence Card re-issue &#8211; Step by Step Guide"},"content":{"rendered":"\n<p>Here\u2019s exactly where to go from Koto-ku (Kitasuna) and how to apply for a lost Residence Card re-issue.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\">Where to apply (Tokyo)<\/h1>\n\n\n\n<p><strong>Tokyo Regional Immigration Services Bureau \u2013 Main Office (Shinagawa)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Address:<\/strong> 5-5-30 Konan, Minato-ku, Tokyo 108-8255<\/li>\n\n\n\n<li><strong>Hours (counter):<\/strong> Mon\u2013Fri, <strong>09:00\u201316:00<\/strong> (closed weekends\/holidays)<\/li>\n\n\n\n<li><strong>Phone (general info center):<\/strong> 0570-013904 (from IP\/overseas: 03-5796-7112)<br>These details (address &amp; hours) are the official standard for the Tokyo main office. (<a href=\"https:\/\/www.city.shibuya.tokyo.jp\/contents\/living-in-shibuya\/en\/resident\/residence.html?utm_source=chatgpt.com\">city.shibuya.tokyo.jp<\/a>)<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>There is also an <strong>Odaiba Branch (Aomi, Koto-ku)<\/strong>, but it\u2019s mainly published as the <em>postal<\/em> return address for old cards. For a <strong>lost-card reissue<\/strong>, go to the <strong>Shinagawa main office<\/strong>. (<a href=\"https:\/\/www.jpss.jp\/en\/life\/1\/1\/?utm_source=chatgpt.com\">JPSS<\/a>)<\/p>\n<\/blockquote>\n\n\n\n<h1 class=\"wp-block-heading\">What to bring<\/h1>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Application form<\/strong> \u201cApplication for reissuance of residence card due to loss, etc.\u201d (fill at counter or print in advance)<\/li>\n\n\n\n<li><strong>1 ID photo<\/strong> (4 cm \u00d7 3 cm, taken within 3 months)<\/li>\n\n\n\n<li><strong>Passport<\/strong><\/li>\n\n\n\n<li><strong>Police loss\/theft report certificate<\/strong> (from where you lost it; if unavailable, a written explanation)<\/li>\n\n\n\n<li><strong>(If late)<\/strong> A brief <strong>reason letter<\/strong> if applying <strong>after 14 days<\/strong><br>Reissue after loss must be applied <strong>within 14 days<\/strong> of discovery (if abroad, within 14 days of your <strong>first re-entry to Japan<\/strong>). <strong>Fee: \u00a50<\/strong> for loss\/theft reissue. (<a href=\"https:\/\/www.moj.go.jp\/isa\/content\/001392665.pdf?utm_source=chatgpt.com\">moj.go.jp<\/a>)<\/li>\n<\/ul>\n\n\n\n<h1 class=\"wp-block-heading\">Step-by-step at the Shinagawa office<\/h1>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Take a numbered ticket<\/strong> for \u201cResidence Card (Reissuance)\u201d at the lobby.<\/li>\n\n\n\n<li><strong>Fill the application<\/strong> (or hand over your pre-filled printout) and attach the photo.<\/li>\n\n\n\n<li><strong>Submit documents<\/strong> at the counter when called.<\/li>\n\n\n\n<li><strong>Wait for processing<\/strong>; many cases are issued <strong>same-day<\/strong> (depends on crowd\/verification). You\u2019ll either receive the new card or a pickup\/return notice. (<a href=\"https:\/\/www.kobe-u.ac.jp\/en\/academics\/study-in-japan\/reissuing-residence-card\/?utm_source=chatgpt.com\">kobe-u.ac.jp<\/a>)<\/li>\n<\/ol>\n\n\n\n<h1 class=\"wp-block-heading\">Getting there from Koto-ku (easy route)<\/h1>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to <strong>JR Shinagawa Station (Konan\/East Exit)<\/strong> \u2192 <strong>Bus stop 24<\/strong> \u2192 take <strong>Toei bus \u54c199 (Shina 99)<\/strong> toward \u201cTokyo Immigration Bureau.\u201d<\/li>\n\n\n\n<li><strong>Get off at:<\/strong> <strong>\u6771\u4eac\u5165\u56fd\u7ba1\u7406\u5c40 (Tokyo Regional Immigration Bureau)<\/strong> stop (the bus loops via the Bureau). This is the standard access route published widely. (<a href=\"https:\/\/blog.gaijinpot.com\/make-your-visit-to-the-tokyo-immigration-office-easier\/?utm_source=chatgpt.com\">blog.gaijinpot.com<\/a>)<\/li>\n<\/ul>\n\n\n\n<h1 class=\"wp-block-heading\">After you apply<\/h1>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Keep any <strong>receipt or temporary paper<\/strong> you\u2019re given until the new card is in hand.<\/li>\n\n\n\n<li>If the loss occurred abroad, ensure your <strong>police loss certificate<\/strong> is kept with your passport for a while; the bureau can copy it. (<a href=\"https:\/\/www.moj.go.jp\/isa\/content\/001392665.pdf?utm_source=chatgpt.com\">moj.go.jp<\/a>)<\/li>\n<\/ul>\n\n\n\n<h1 class=\"wp-block-heading\">Quick reminders (legal basics)<\/h1>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>14-day deadline<\/strong> applies (starts on re-entry day if you discovered the loss while abroad). (<a href=\"https:\/\/www.moj.go.jp\/isa\/content\/001392665.pdf?utm_source=chatgpt.com\">moj.go.jp<\/a>)<\/li>\n\n\n\n<li>Lost-card <strong>reissue fee is not charged<\/strong> (loss\/theft category). (<a href=\"https:\/\/www.kobe-u.ac.jp\/en\/academics\/study-in-japan\/reissuing-residence-card\/?utm_source=chatgpt.com\">kobe-u.ac.jp<\/a>)<\/li>\n<\/ul>\n\n\n\n<div data-wp-interactive=\"core\/file\" class=\"wp-block-file\"><object data-wp-bind--hidden=\"!state.hasPdfPreview\" hidden class=\"wp-block-file__embed\" data=\"https:\/\/desinri.com\/blog\/wp-content\/uploads\/2025\/10\/ResidencyCert.pdf\" type=\"application\/pdf\" style=\"width:100%;height:600px\" aria-label=\"Embed of ResidencyCert.\"><\/object><a id=\"wp-block-file--media-c1db111a-095b-4974-ac45-0ceafea0229f\" href=\"https:\/\/desinri.com\/blog\/wp-content\/uploads\/2025\/10\/ResidencyCert.pdf\">ResidencyCert<\/a><a href=\"https:\/\/desinri.com\/blog\/wp-content\/uploads\/2025\/10\/ResidencyCert.pdf\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-c1db111a-095b-4974-ac45-0ceafea0229f\">Download<\/a><\/div>\n\n\n\n<p><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">\ud83d\udfe9 Is a Police Report Mandatory?<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">\u2705 <strong>Not strictly mandatory \u2014 but strongly recommended.<\/strong><\/h3>\n\n\n\n<p>According to the <strong>Immigration Services Agency of Japan (ISA)<\/strong>:<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>\u201cIf your Residence Card was lost or stolen, please report it to the nearest police station and bring the loss\/theft certificate.<br>If you cannot obtain such a certificate, you must submit a <strong>written explanation<\/strong> (\u7406\u7531\u66f8 \/ <em>riy\u016bsho<\/em>) instead.\u201d<br>\u2014 <a href=\"https:\/\/www.moj.go.jp\/isa\/applications\/procedures\/nyuukokukanri10_00010.html\">Source: ISA official guidance \u2013 \u5728\u7559\u30ab\u30fc\u30c9\u518d\u4ea4\u4ed8\u7533\u8acb\u66f8 procedure page<\/a><\/p>\n<\/blockquote>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">\ud83d\udfe8 What Each Case Means<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Situation<\/th><th>What You Must Submit<\/th><th>Accepted by Immigration?<\/th><\/tr><\/thead><tbody><tr><td>Lost\/stolen <strong>in Japan<\/strong><\/td><td>Police \u201cLost Property Report\u201d (\u907a\u5931\u5c4a\u53d7\u7406\u8a3c\u660e\u66f8 \/ <em>Ishitsu todoke juri sh\u014dmeisho<\/em>)<\/td><td>\u2705 Yes<\/td><\/tr><tr><td>Lost\/stolen <strong>abroad<\/strong> (e.g., Malaysia)<\/td><td>Police \u201cLoss Report Certificate\u201d from that country<\/td><td>\u2705 Yes (translated to English or Japanese if possible)<\/td><\/tr><tr><td>You <strong>can\u2019t get<\/strong> a police report (e.g., airport didn\u2019t issue one)<\/td><td>A <strong>written explanation letter<\/strong> (\u7406\u7531\u66f8 \/ Reason Letter) describing when, where, and how it was lost<\/td><td>\u2705 Accepted<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">\ud83d\udcdd Example of a Simple \u201cReason Letter\u201d (if you couldn\u2019t get police report)<\/h2>\n\n\n\n<pre class=\"wp-block-code\"><code>To: Tokyo Regional Immigration Services Bureau\n\nI, Rajesh Kumar (Indian citizen), lost my Residence Card while traveling\nfrom Malaysia to Japan on October 13, 2025. I discovered the loss at\nKuala Lumpur International Airport after passing immigration. I could not\nobtain a police report because I was in transit. I request reissuance of my\nResidence Card as soon as possible.\n\nDate: October 16, 2025\nSignature: Rajesh Kumar\nAddress in Japan: &#91;Your Address in Koto-ku, Tokyo]\n<\/code><\/pre>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">\ud83d\udfe9 Summary<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Requirement<\/th><th>Mandatory?<\/th><th>Notes<\/th><\/tr><\/thead><tbody><tr><td><strong>Police loss report<\/strong><\/td><td>\u274c Not strictly mandatory<\/td><td>But preferred if easily obtainable<\/td><\/tr><tr><td><strong>Written explanation<\/strong><\/td><td>\u2705 Accepted alternative<\/td><td>Required if no police report<\/td><\/tr><tr><td><strong>14-day deadline<\/strong><\/td><td>\u2705 Mandatory<\/td><td>Apply within 14 days of return\/discovery<\/td><\/tr><tr><td><strong>Fee<\/strong><\/td><td>\ud83d\udcb4 Free<\/td><td>Reissuance for loss\/theft has <strong>no charge<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Here\u2019s exactly where to go from Koto-ku (Kitasuna) and how to apply for a lost Residence Card re-issue. Where to [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-276","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/posts\/276","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/comments?post=276"}],"version-history":[{"count":3,"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/posts\/276\/revisions"}],"predecessor-version":[{"id":280,"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/posts\/276\/revisions\/280"}],"wp:attachment":[{"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/media?parent=276"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/categories?post=276"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/desinri.com\/blog\/wp-json\/wp\/v2\/tags?post=276"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}